Document writing tips

Their main goal should be comprehensiveness. Thus, in order to make life a little easier for all parties involved, I am going to share with you the 7 Rules that I Document writing tips when creating a piece of technical documentation.

Dry sucks Before you start, be clear about what you want your reader to do after you end Write to a well formed outline, always Avoid ambiguous pronouns When dealing with concepts Use bullet points and numbered lists wherever possible. Reading a poorly written technical document is harder, and probably more painful than writing one.

Anything that I understand is because others have shown me the way. Flickr user John Norton Tags: The information transmitted is less likely to suffer from the memory lapses and personal biases of the communicator.

These document types may be named differently in your organization. What are the reasons for wanting to create such documents and what worth do they add to an organization?

The 7 Rules for Writing World Class Technical Documentation

By standardizing the policy or practice, variations are avoided, and people discussing how the process could be improved are all singing from the same hymn sheet.

As Kaplan-Moss notes, books often outshine the official documentation, which is unfortunate as the latter can be kept better up-to-date.

10 things you can do to create better documentation

Documenting the result of these discussions and experiences validates these valuable agreements. Hopefully after reading this article, you will have some new tools in your technical writing toolbox that will help you create technical documents that are clearer, more engaging, less confusing and a lot more fun to read.

Committing the requirements to writing ensures that the message is consistent each time it is communicated. Explain any technical terms or acronyms used in the document. It takes a lot of work to create a clear, accurate, engaging piece of technical writing.

Leslie has been responsible for major documentation efforts and led and trained many documentation teams. They document agreements reached about the way things are to be done and why. Write procedural documents using active verbs.

Writing Tips

Note the screenshots that accompany each step. If you require assistance with your writing project, contact Leslie at office businessperform. Tweet Introduction Writing a technical document is hard. OK, well, at least please edit for spelling and grammar.

Tips for Writing Good Documentation

However they are called, understanding their purpose and importance will help you, the writer, to create documents of value for the entire employee base.

He is also the author of five books on training and change management and is the creator of various training tools and templates. The best policies and practices are the result of healthy debate amongst the various stakeholders and some trail and error.


Use a standard format for each of your document types. Test the readability of the document on a sample of employees before release. Including plenty of white space the space between text, graphics and page borders also aids readability. The typical hierarchy of documents regulating the actions of employees can be summarized as: In this article, I have used the blanket term "procedures".

Next Article Efficient organizations create and maintain documents that explain the how and why of the many activities performed by its employees.

Rather, I formulated them from having had the benefit of working with many gifted technical and copy editors for more than a decade.

There are a number of forms in which technical documents can take:My main tips for effective legal drafting (whatever the document might be) are these: Know your audience – if you don’t know the client then you might just have to take a stab here, but try and make an assessment of the client’s sophistication.

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93 Responses to “34 Writing Tips That Will Make You a Better Writer” James Chartrand – Web Content Writer Tips on December 11, pm.

Nice collection of tips! Some I agree with, some I don’t, but I think what is important to remember is that each one of us has unique tips and tricks to offer for better writing.

To get the most from your procedure writing efforts, here are some key tips for writing useful and effective documents.

Use a standard format for each of your document types. Each type of document will sport its own specific fields; however, some common fields I recommend are these. Some tips that apply to both editing and proofreading Get some distance from the text! It’s hard to edit or proofread a paper that you’ve just finished writing—it’s still to familiar, and you tend to skip over a lot of errors.

Writing Procedures: Tips on How to Create Effective Documents

Writing Tips Writing a longer essay or dissertation that is broken up into several sections? In that case, you might want to add chapter headers to .

Document writing tips
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